Quote from Laurie Matthews on November 14, 2024, 9:54 pm

Dear Bayside Community Homeowners,

As the fall season quickly approaches, we hope you’re enjoying time with family and friends. Please see below for the latest Founder updates:

Educational Training Session – Roles & Responsibilities of HOA Board Members

On September 19, 2024, we held a valuable HOA Transition Training Session led by Raymond Burke, Attorney at Gordon Feinblatt, LLC. The session provided detailed insights into the duties and responsibilities of HOA Board Members, emphasizing the importance of active involvement and a solid understanding of what it takes to serve on the Board.

We had approximately 13 people attend in person at Signature’s in Bayside, with others joining via Zoom. If you missed the session, don’t worry — it was recorded!  You can watch the full training session and view the documentation HERE.

We sincerely thank everyone who participated and provided valuable feedback.

2025 HOA Board Elections 

An opportunity for HOA Board candidates to engage with the community will take place on November 16th during a ‘Meet & Greet’ at the Roxana Fire Hall, following the annual meeting that begins at 9:00 AM. Candidates will introduce themselves and participate in a Q&A session with attendees.

From January 2 to January 9, 2025 the HOA Board election will be held electronically, with the results being announced on January 10th.

There are four Board seats up for election, with a fifth seat to be filled by a representative appointed by The Founder. If elected, the term lengths for the four Board positions will be staggered: two members will serve for two years, and two for three years, as outlined in the community By-Laws. This staggered system is designed to ensure continuity within the Board. The founder-appointed representative will serve a two-year term, after which all five Board members will be homeowner-elected.

The HOA Nominating Committee has done an excellent job compiling this valuable information for the community. Should you have any additional questions, feel free to reach out to the HOA General Manager, Michael Bennett, at [email protected].

Summary of Proposed Covenant to Share Costs Restructuring and Simplification

In response to the Shared Area Working Group’s (SAWG) September 3rd counterproposal, the Founder has provided final modifications to the shared area structure to directly accommodate the additional requests from the SAWG and Owner Directors. The primary goal remains to simplify the existing Covenant to Share (CTS) agreement for the benefit of all current and future stakeholders, as initially discussed during the May 1st property walk with SAWG, Owner Director David Chun, and the Founder.

Key Points:

1. Simplification Objective: As discussed in the May 1st meeting, SAWG’s request was to simplify ownership and management of shared areas to reduce the administrative and financial burden of the Association. While the current shared area structure has been effective for nearly 20 years and cannot be dissolved due to its overlap with agreements involving third parties such as CVS and McDonald’s, the Founder is committed to streamlining the management and financial responsibilities of the Association, as originally requested by the SAWG.
2. Ownership and Control of Shared Areas: In direct response to SAWG’s May 1st request and as discussed in the August 27th meeting, the Founder has offered to assume full management of both the General and Interior Shared Areas, thereby removing the Association’s administrative obligations. This arrangement would simplify operations, reduce the Association’s financial and managerial responsibilities, and meet SAWG’s goal as originally expressed.
3. Revised Maintenance Cost Allocations: To address another SAWG request, the Founder proposes reducing the Association’s contribution to the General Shared Areas from 50% to 30% and increasing its contribution to Interior Shared Areas from 70% to 75%. This adjustment is based on the Traffic Impact Study and trip generation analysis and will provide significant savings to the Association.
4. Future Cost Adjustments: The Founder agrees to SAWG’s request for regular cost adjustments by committing to remeasure CTS allocations every five years, based on updated traffic studies, with costs included in shared area budgets.
5. Reserve Balances: As SAWG suggested, the Founder agrees that existing reserves for shared areas be apportioned based on property ownership reallocation and the latest reserve study, ensuring equitable fund distribution for future maintenance and repairs.
6. Security: The Founder agrees with SAWG’s recommendations for a Town Center Security Committee composed of relevant stakeholders from the community but security for shared areas should be contracted for the shared areas only and budgeted separately.
7. Parking: The Founder agrees with SAWG’s request to remove town center parking lots from the shared areas, including the transfer of the small parking lot on Destination Drive and Inspiration Circle back to the Founder. The Founder believes that all of the Town Center parking lots should be unified under one entity to ensure consistent management and remove liability from the Association if they are to be excluded from the shared areas, which aligns with SAWG’s objectives.
8. Trash Collection Locations: The Founder will agree to transfer the West Sand Cove parcel to the Association for long-term ownership, management and control of that parcel, as has been requested multiple times by Owner Director David Williams. If the Association would like to continue using the trash facility at the Commons pool, the Founder requests that the Access Agreement that was fully negotiated in 2023 be executed to provide clarity on liability, operations and security for that installation, and solidify the rights of the Association to use that site.
9. Stormwater Ponds and Heron’s Ridge: As discussed, the Founder agrees to manage stormwater ponds serving both residential and Town Center areas, meeting SAWG’s expectations. For Heron’s Ridge, the Association will continue maintaining the stormwater pond and privacy fence on its property, as previously agreed.
10. New Proposal Concerns: Several topics in SAWG’s latest proposal expand the scope of discussions or reintroduce issues previously resolved. The Founder reiterates that this dialogue should stay focused on simplifying the shared area structure, without adding complexity or revisiting settled matters.

This summary outlines the proposed adjustments to streamline the shared area structure, meeting nearly all of SAWG's original requests. These changes are designed to ease the Association's administrative workload and promote sustainable long-term management of shared areas under a simplified structure. Each proposed adjustment directly supports the shared goals of the SAWG, Owner Directors, and Founder, ensuring long-term benefits for all stakeholders.

Big News! Coastal Crossing is officially sold out!

We’re thrilled to announce that with the final sale completed, we are officially sold out at Coastal Crossing. This marks an exciting milestone for Bayside and we look forward to welcoming the newest residents to our Bayside community.

We’ll continue to keep you updated as we move through the final phase of our transition. For more details, please visit the Bayside Founder website.

Live Bayside,

Carl M. Freeman Companies